COURT BOOKINGS                   Last Updated:  March/2021 

 

Members can now book courts online using our Membership, Events and Court Bookings website. Login and use the “Daily Schedules” tab to make a booking.

Click here to go to the Membership, Events and Court Bookings website.

 

There is still the option to book by phone (416-699-2412) or at the clubhouse, during monitored hours. 

 

No guests are allowed Mon-Fri. 6.30-9.30pm and Saturday and Sunday 8.00am- 12.30pm.  ​If a member makes a court booking to play with a guest and the guest doesn't show up the member will be responsible to pay the guest fee. 

 

A single player wishing to practise, or use their own ball machine cannot book a court. The best time for either is during weekday afternoons when there is generally more free court time.  

 

Timeslots for socials, junior lessons, public hours etc. will be blocked off in advance.  

Most of the rules below will be enforced by the system. You will get a message if you don't follow a rule.

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THE BASIC BOOKING RULES

  • A timeslot is 45 minutes..

  • One timeslot can be booked for singles and two for doubles.

  • Bookable time slots start at 8:00am. The last timeslot of the day is 9:30pm-10:15pm. Players who are on the courts at 10.15pm can play until the lights go off automatically at 10.40pm.

  • Courts can be booked in a time window which is up to two days in advance of the current time and date.

  • Players can make two bookings in the time window, but can make only one booking per day.

  • Players can be in only one booking on any given day, whether they were the player who booked the court or are in somebody else's booking. 

 

  • Courts can be booked in advance up until the time of play.  So you can book a court in advance including on the same day.  

  • All players in a booking will be notified (by the system by email) when a new booking is made. 

  • To book singles, you must provide two names, for doubles four names.

  • A doubles group, booked for a 90 minute time slot, cannot be converted to a singles group of two to play 90 minutes of singles at the time of play. 

  

  • Three players are considered to be a singles group, not a doubles group.

  • Upon arrival at the Club all players must check in with the court monitor prior to proceeding onto their booked court, so please arrive at least 5 minutes before your booking. 

  • There is a ten minute grace period when claiming your court time.  That is, if you are up to ten minutes late you are still entitled to your court. After the grace period the court will be used for a walk-on court if members waiting.

  • Unless agreed to by the court monitor, players shall play on the court that they were assigned by the monitor. 

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SUBSTITUTIONS

  • Substitutions in an online booking are allowed up to the time of play, subject to the Basic Booking Rules above.

  • Substitutions at the start of a booking, last minute substitutions, are allowed ony in exceptional circumstances. For example, due to illness, family emergencies or events of that nature.

 

  • Legitimate last-minute substitutions are not subject to the Basic Booking Rules. For example, a player who has just played could be a substitute. 

 

  • If a substitute is a non-member a guest fee must be paid.   

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ADDITIONAL (ADD-ON) PLAYERS WHO ARE NOT IN A BOOKING

  • This applies to situations where a court is booked for singles or doubles, and where there are more players on the court than are in the booking.

  • Add-on players are allowed within the rules. However, all players named in the booking must be on the court, otherwise a substitution(s) is/are being made, not an add-on/s.   

  • If an Add-on player is not a member of the club a guest fee must be paid. 

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CANCELLATIONS

  • The need for players to cancel a court is unavoidable at times. A booking can be cancelled online, or by phoning the monitor at the club.

 

  • If a booking is not cancelled at least 8 hours before the booked time you will get a warning message. If you cancel twice with less than 8 hours notice your  booking and playing priviliges will be suspended for a week.  

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NO-SHOWS

  • No-shows apply when players named in a booking do not show up, and no acceptable reason is given for not showing up. If you are a no-show twice your booking and playing priviliges will be suspended for a week.

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WALK-ONS 

  • A walk-on applies to an unbooked timeslot.

 

  • Players are eligible for a walk-on if they are at the clubhouse and ready to play, with two or three players for a singles timeslot, or four players for doubles.

  • When a doubles group has completed a 90 minute booking, or before they play where one or more of the players is in a later 90 minute booking, they are entitled to play the same day on a walk-on basis, but only for a 45 minute time slot. 

 

  • Walk-on courts will be assigned or claimed on a “first come, first served” basis with the following guidelines:

    • Priority goes first to players who have not played, and then to players who have played less time.

    • All things being equal who gets the court will be decided by the spin of a racquet.

 

  • If there is a monitor at the club he/she will assist in managing walk-ons.

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Violations of the Court Booking Rules that will incur a warning or suspension 

 

In addition to the violations mentioned above the executive reserves the right to issue penalties based on any additional scenarios used to circumvent the booking rules.

 

Members found to be violating or circumventing the booking policies will be subject to a series of escalating suspensions.
§    First and second offense: Warnings
§    Third offense: Two weeks booking and playing suspension

 

If you are suspended, you will receive an email notifying you of the suspension.  -----------------------------------------------------------------------------------------

 

Unplayable Courts etc. 

  • If the court monitor determines that the courts are unplayable due to the weather conditions, he/she will cancel the bookings impacted.  

  • If there is no monitor at the clubhouse due to a rainout situation, call the next day to make an advance booking, at that point it will be for the same day or the following day(s), or use the online booking option.

 

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During times where there is no monitor at the club we expect members to adhere to the rules above and to use fair and considerate behaviour.

 

Monitored Hours: 6.30pm – 9.30pm Monday to Friday. 8.40am – 12.40pm on Saturday and Sunday.

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Click here to go to the Membership, Events and Court Bookings website.

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